Administrative Assistant - Part Time

Administrative Assistant

Part Time – 24 hours a week - flexible hours between 7:30am - 4:00pm

White County will be accepting applications for the position of Administrative Assistant in the Public Works - Road Dept. This position is a part time position working 24 hours a week.  Complete job description and applications are available 8 am – 5 pm, Mon-Fri at the White County Commissioners Office, 1235 Helen Hwy, Cleveland, Georgia 30528 (706) 865-2235 or at www.whitecountyga.gov/jobs  This position is open until filled. Successful applicant must be able to pass a background investigation and drug/alcohol screening.  White County is an equal opportunity employer.  Applications are subject to open records law. 

Administrative Assistant                                                                         PW/11

Public Works

JOB SUMMARY

This position is responsible for providing administrative support for department operations.

MAJOR DUTIES

• Enters daily from employee worksheets into computer program, including job location, personnel involved, time and materials, equipment hours and mileage, etc.

• Answers telephone and greets visitors; provides information and assistance; enters work order requests.

• Provides secretarial and administrative support for a variety of department personnel and activities.

• Works with other county and state agencies on collaborative construction and maintenance projects.

• Maintains files and records; copies and scans documents; maintains office supply inventory.

• Prepares a variety of spreadsheets, forms, and reports as requested.

• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of customer service principles and practices.

• Knowledge of computers and job-related software programs.

• Knowledge of modern office practices and procedures.

• Knowledge of records management principles.

• Skill in the provision of customer services.

• Skill in the use of a multi-line telephone system.

• Skill in the preparation of reports.

• Skill in the use of office equipment.

• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Administrative Coordinator assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related administrative duties.  Frequent interruptions contribute to the complexity of the position.

• The purpose of this position is to provide support for department operations. Successful performance contributes to the efficiency and effectiveness of those operations.

CONTACTS

• Contacts are typically with co-workers, other county employees, representatives from public utilities, contractors, vendors, and members of the general public.

• Contacts are typically to give or exchange information and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping. The employee occasionally lifts light and heavy objects and distinguishes between shades of color.

• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.