Elections Technician

Elections Technician

Elections & Registration Department

White County will be accepting applications for the position of Elections Technician to work in the White County Elections and Registration Department. Complete job description and applications are available 8 am – 5 pm, Mon-Fri at the White County Commissioners Office, 1235 Helen Hwy, Cleveland, Georgia 30528 (706) 865-2235 or at www.whitecountyga.gov/jobs  This position is open until filled. Successful applicant must be able to pass a background investigation drug/alcohol test, and need to have a valid driver’s license.  This is a full time position offering comparable wages and full benefits. White County is an equal opportunity employer.  Applications are subject to open records law. 

JOB TITLE:  Election Technician                                                                                     EL/2

DEPARTMENT:  Elections & Registration Department

JOB SUMMARY:  The purpose of this job is to provide technical and administrative support to the Supervisor of Elections and Registrations and the Board of Elections. The Election Technician will manage inventory and maintenance of the State supplied voting system, functioning as the elections systems manager. In addition, they will take the oath and serve as “Custodian of Voting Machines” with the duty to prepare the machines used in primaries and elections.

MAJOR DUTIES:

• Maintains a complete inventory of the State supplied Voting System. Establishes and implement a routine maintenance schedule for the voting system. Schedules and gives notice for the Logic and Accuracy (L&A) Testing for each election as required by State Law.
• Notifies the Supervisor of Elections of any repairs needed or issues with the voting system. Contacts the voting system vendor to arrange for repairs. Receives the election database from the Secretary of State and install it on the EMS server. Prepares the Ballot Printer for printing the test deck and emergency/provisional ballots for elections. Completes an inventory of ballot paper, toner cartridges, and toner drums needed for ballot printing. Completes an inventory of envelopes, labels, and other required inserts for absentee ballots.
• Coordinates the preparation of memory cards and encoders for voting machines prior to all elections. Updates and prepares the Poll Pads for each election. Assists in scanning of ballots during tabulation. Assists as required in adjudication of ballots during the Vote Review process.
• Prints reports as required by the State and Supervisor of Elections. Prepares an export of the election reports to be transmitted to the State via the ENR program.
• Maintains a back-up of all election data on the EMS server and required L&A paperwork. Assists the Supervisor of Elections in training new Poll Workers and presenting public demonstrations of the election equipment as needed.
• Assists office staff with processing and maintaining Voter Registrations in the State's database. Performs regular maintenance on the ENET database making sure that all White County addresses are up to date. Verifies that no White County voter is registered at a commercial address. Prepares supplies for voting locations to include supply and manager’s boxes and coordinate the checkout of those supplies to the Poll Managers.
• Provides administrative and technical support for department supervisor and/or staff of assigned in the department; maintains calendars and schedules meetings, appointments, or other activities; types, edits, or proofreads correspondence; transcribes dictation; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.
• Oversees delivery of the voting system equipment by the White County Elections department. Receives the memory cards from the election and import the results into the EMS server.
• Provides clerical/secretarial support for voter registration functions; distributes voter’s registration applications and candidate information; provides information to the media as appropriate; processes voter registrations and changes in voter status due to change of name/address, move out of area, death, or felony; processes absentee voting; assists in preparing accurate ballots for printing; prepares and loads supply boxes and ballot boxes; loads boxes into optical scan bins and loads voting machines into bins; assists in delivering election materials to Clerk of Superior Court’s Office.
• Performs reception functions; answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.
• Performs customer service functions; provides information/assistance regarding department services, activities, procedures, fees, or other issues; distributes forms/documentation as requested; assists individuals in completing forms; responds to routine questions or complaints and initiates problem resolution.
• Provides clerical support for voter registration functions; distributes voter’s registration applications and candidate information; provides information to the media as appropriate; processes voter registrations and changes in voter status due to change of name/address, move out of area, death, or felony; processes absentee voting; assists in preparing accurate ballots for printing; prepares and loads supply boxes and ballot boxes; loads boxes into optical scan bins and loads voting machines into bins; assists in delivering election materials to Clerk of Superior Court’s Office.
• Assists in preparing for meetings, hearings, or other activities; reserves and sets up meeting rooms; assists in assembling packets and preparing packets for mailing; attends meetings and records minutes as needed; types/distributes meeting agendas and minutes; maintains official records.
• Performs miscellaneous tasks associated with operations of Board of Elections and Registration as needed; performs other duties as required.

KNOWLEDGE REQUIRED BY THE POSITION:

• Knowledge of state and federal election laws and regulations.

• Knowledge of the location of streets, subdivisions, and districts in the county.

• Knowledge of modern office procedures, including familiarity with MS Office.

• Skill in maintaining records and files.

• Skill in reading maps.

• Skill in operating modern office equipment such as a computer, typewriter, copier, facsimile machine, postage meter, and shredder.

• Skill in oral and written communication.

REQUIREMENTS:

• High school diploma or GED, supplemented by college-level or vocational course work in a related field.

• Be proficient in Microsoft Office Software.

• Two years professional related work experience; minimum one year in elections.

• An equivalent combination of education and experience may be considered.

• Must attend twelve hours State mandated training per year offered by the Secretary of State

• Must have and maintain a valid Georgia Driver's License (Class C), a satisfactory motor vehicle record (MVR) and the ability and willingness to drive a county vehicle; if assigned job duties require the use of a vehicle

• Minimum 21 years of age

• Employment is contingent on passing a mandatory Physical/Drug Screen/MVR and Background Investigation.

SUPERVISORY CONTROLS:  The Elections Supervisor assigns work in terms of somewhat general instructions.  The supervisor spot-checks completed work for compliance with instructions and established procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES:  Guidelines include state and local election codes and rules, the Official Code of Georgia Annotated, and county policies and procedures.  These guidelines are generally clear Voter Registrar, Elections and specific, but may require some interpretation in application.

COMPLEXITY:  The work consists of related clerical and voter registration duties.  Frequent changes in applicable laws contribute to the complexity of the work. 

SCOPE AND EFFECT:  The purpose of this job is to provide technical and administrative support to the Supervisor of Elections and Registrations and the Board of Elections. Successful performance helps ensure valid election results.

PERSONAL CONTACTS:  Contacts are typically with co-workers, state government officials, attorneys, state and federal agency personnel, other county employees, poll workers, and the general public.

PURPOSE OF CONTACTS:  Contacts are typically to exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS:  The work is typically performed while sitting, standing, walking, bending, crouching, or stooping.  The employee occasionally lifts light objects up to 25lbs.   

WORK ENVIRONMENT:  The work is typically performed in an office. This position requires working 40 hours per week; occasionally overtime is required – especially during the election period.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY:  Occasional management of Poll Workers assigned to work in the Elections and Registration office, to assist in the period of time leading up to an election.

MINIMUM QUALIFICATIONS:

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.